AI-POWERED SUBMITTAL LOG GENERATOR

Stop Creating Submittal Logs Manually.

Generate a complete submittal log directly from your project specifications.

How It Works

01

Files Uploaded

Upload your project specifications

02

Generate Log

AI processes specifications

03

AI Processing

Extracts submittal requirements

04

View Complete Log

Complete submittal log ready

Click to play/pause

iFieldSmart AI - Submittal Log Generator
READY
Specifications
Submittals 103

Specifications

50 sections 150 pages

Submittals

103
ID
Spec Section
Title
Status
Issue Date
Due Date

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Project_Specifications.pdf 24.5 MB
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Documents / Projects / Specifications
Project_Specifications.pdf 24.5 MB • Modified today
Architectural_Drawings.pdf 18.2 MB • Modified yesterday
Mechanical_Specs.pdf 15.8 MB • Modified 2 days ago
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AI Processing

Reading specifications...

Submittal Provide Submit
CURRENT REALITY

You already know what it takes.

📄 Project_Specifications.pdf Page 47 of 324
3.1.2 SUBMITTAL REQUIREMENTS
A. The Contractor shall provide product data for all materials
specified in this section prior to procurement.
B. Submit manufacturer's specifications and installation instructions
for review and approval before ordering materials.
C. Provide samples of finish materials for approval by the
Architect. Samples shall be representative of actual product.
D. All submittals must be received 30 days prior to installation
to allow adequate time for review and resubmittal if required.
3.1.3 QUALITY ASSURANCE
A. Comply with applicable building codes and regulations for
all work specified in this section.
B. Submit test reports from independent testing laboratory
demonstrating compliance with specified standards.
C. Maintain one copy of each approved submittal on site at
all times during construction.
3.1.4 ADDITIONAL REQUIREMENTS
A. Coordinate submittals with work of other sections
to ensure compatibility and proper sequencing.
Found 47 matches
Section 01 33 00 - Submittal Procedures
Section 03 15 00 - Provide submittal for concrete mix
Section 05 50 00 - Submit shop drawings for steel
Section 07 92 00 - Provide sealant samples
Section 09 91 23 - Submittal required for paint colors
Section 23 07 00 - Submit HVAC equipment data
Section 26 27 00 - Provide electrical panel schedules
Jumping between sections...
📄 Specification
Section 03 15 00

Structural Concrete Foundation

"Submit manufacturer's specifications and installation instructions for concrete mix design for review and approval before ordering materials."
📝 Submittal Log
ID Section Description
001 03 15 00 Concrete mix design
002 — —
003 — —
→
📊 Submittal Log - Building Rows...
Compiling data...
ID Section Description Status
001 03 15 00 Concrete mix design Pending
002 05 50 00 Steel shop drawings Pending
003 07 92 00 — Missing
004 ... ... ...
005 — — —
Some fields still empty... Data inconsistent
Hours of manual work...

Did you miss something?

Manual processes lead to human errors and missed requirements

📄 IN SPECIFICATION
Section 09 91 23
Submit paint color samples
REQUIRED PRE-CONSTRUCTION
SHOULD BE IN LOG
📝 NOT IN LOG
Missing Entry
This requirement was not added to the submittal log
Missed requirements can cause delays, rework, and cost overruns
01

Go through specifications

Manually reading hundreds of pages, scrolling endlessly through dense technical documents.

02

Find submittal requirements

Searching across divisions and sections, jumping back and forth to find scattered requirements.

03

Create each entry one by one

Typing out every single submittal, copying and pasting, fixing typos, repeating the same tedious process.

04

Compile everything into a log

Organizing and formatting manually, dealing with incomplete fields and inconsistent data.

05

And you still miss something

It's repetitive. Time-consuming. And easy to miss critical requirements.

WHY IT BREAKS

Submittals are everywhere in the specs.

Across divisions. Across sections. Across hundreds of pages.

There's no single list.

So you:

Read through multiple sections

Identify submittals manually

Build the log line by line

Even after all that —

"Did we capture everything?"

DIV 01
General Requirements
3 submittals
DIV 03
Concrete
5 submittals
DIV 05
Metals
4 submittals
DIV 07
Thermal & Moisture
6 submittals
DIV 09
Finishes
? submittals
DIV 22
Plumbing
4 submittals
DIV 23
HVAC
8 submittals
DIV 26
Electrical
7 submittals
DIV 31
Earthwork
2 submittals
Not all sections are accounted for
THE SOLUTION

Now just generate it.

With iFieldSmart AI, you don't have to manually build your submittal log.

Drop your spec book

or click to browse
Specifications.pdf 24.5 MB
Upload your specification binder
Reading specs
Extracting submittals
Structuring log
AI processes your specs
Processing specifications...
Click to generate
WHAT HAPPENS

Everything required in your specs — structured for you.

The system reads all specification sections.

It identifies all submittal-related requirements.

It understands every division in your spec book.

And converts them into a structured submittal list.

No assumptions.
No guesswork.
Just what's already required in your specifications.
Specification Input
SECTION 09 91 23 INTERIOR PAINTING
• Submit color samples for approval.
• Provide product data for all materials.
• Submit manufacturer's installation instructions.
...and 340 more sections
Structured Submittal List
SPEC SECTION DESCRIPTION DIV
03 15 00 Structural Concrete Foundation 03
07 21 00 Thermal Insulation 07
09 91 23 Interior Painting 09
...and more
OUTPUT

Get a submittal log
you can actually use.

Every entry is structured, complete, and ready for action.

Spec Section

Organized by CSI division and section number

Submittal Title

Clear, descriptive titles for each requirement

Requirement Description

Detailed requirements from your specifications

Ready for:

Review
Assignment
Project setup

Export to Excel

and start assigning to your subcontractors.

Project Hilton Tower LIVE
Export
Specifications
Submittals 103
ID
SPEC SECTION
TITLE
STATUS
SUBMITTED BY
DUE DATE
103
03 15 00
Structural Concrete Foundation
Approved
Team ENGINEERING
09/15/2024
102
09 68 00
Carpeting and Flooring Systems
Approved
Team ENGINEERING
09/15/2024
101
23 81 00
Decentralized HVAC Equipment
Submitted
Harman JS
09/15/2024
100
26 24 00
Switchboards and Panelboards
Submitted
Harman JS
09/15/2024
99
Page 03 GVCP
Auto Integration building of submittals
Submitted
Danny Michael
09/15/2024
98
New Submittal Integration Test
New Submittal Integration Test
Submitted
Marius Efrem
09/15/2024
97
New Submittal Test
New Submittal Test
Submitted
Danny Michael
09/15/2024
96
Test 5
Test 5
In Review
C Maggi
09/05/2024
103
Total entries
62
Approved
28
In Review
13
Submitted
WORKFLOW SHIFT

From manual creation → to instant generation

Less effort. More clarity. Better decisions.

BEFORE
Flip sheets → search specs → connect manually

1. Flip sheets

Go through drawings across multiple sheets

2. Search specs

Look through long specification sections

3. Connect manually

Cross-check information and try to connect the dots

Slow. Uncertain. Hard to trust.
VS
NOW
Ask → get answer → verify source

1. Ask

Type your question in plain language

2. Get answer

Get a clear, concise answer instantly

3. Verify source

Click to open the exact drawing or spec section in context

Fast. Accurate. Verifiable.
THE IMPACT

Submittal logs set the foundation for your project.

When your submittal log is complete, structured, and ready early — everything else flows better.

Start coordination faster

Get your submittal log ready on day one. No waiting, no delays — just immediate action.

Assign responsibilities clearly

Every submittal is documented. Every subcontractor knows exactly what's required.

Avoid missing requirements later

Catch everything upfront. No surprises, no missed submittals, no last-minute scrambles.

This isn't just about saving time.

It's about starting your project right.

READY TO START

Your specifications already define
your submittals.

Now you can generate them — instantly.

Early access is limited. Join now to be first in line.